Planning a Private Party? What to Look For in an Event Space

After the location, the size of your party is the most important criterion in choosing a venue. If you have 80 guests, and your perfect venue can only seat 50, then it’s time to either find a new event space or cut down on the guest list. How easily guests fit into a space also plays into the ambiance your event has.

Another factor to consider is availability. Many event spaces book out far in advance, so make sure to check if your venue has availability for a party of your size and requirements. Each venue’s dedicated event coordinator will work with you to determine your party size, the date you’re after, and what time the venue is available on that day for set up, the event, and pack up.

An event coordinator can make or break your party. Not only do they spearhead the planning and logistics of your event, but they also provide on-the-day support. Most importantly, they’re providing professional skills to handle whatever gets thrown at them on the event day. Stormy weather or a canceled vendor? Your event coordinator is the one to fix these issues seamlessly, letting you enjoy the party.

Point blank: Your event coordinator is in charge of taking your vision and turning it into reality, creating custom decor and menus, and getting all the essential planning information to you. Take the time to get to know the event coordinator at the venues you visit! Because they’ll be your event planning partner, it’s essential that you gel and that you’re on the same page about the party’s style and requirements.

The menu at private parties can vary widely. Some private parties use standard restaurant catering, where guests can choose a meal from the menu of the venue’s kitchen. Some event spaces in Pompano take this a step further, offering food and beverage packages with custom drinks and menus. When visiting an event space, check if you can enjoy a tasting menu made by their chefs or a catering service. This gives you a chance to try the food yourself, choosing the parts of the menu that suit your event the best.

Birthdays, engagement parties, and retirement parties are best celebrated with personalization. Look into special packages offered by the venue where you can create a custom cocktail, tailored to your event, and named after you. These small details really take a normal party and create a unique experience that your guests won’t soon forget.

The venue’s style has to match your party’s style. Whether it’s a birthday, corporate event, or anniversary, you want your venue and its decor to reflect the mood of your party. In Pompano Beach, you’re spoiled for choice when it comes to natural scenery. Stunning backdrops can add ambiance and life to a party, giving a picture-perfect backdrop to all of your social media photos!

Ambiance can also be created by the atmosphere of the rest of the event venue. Some Pompano event spaces have extra features such as live music nights or private golf tournaments, which can add a special touch to parties with the right venue layout.

The key to success in planning a memorable, unique private party is putting together the decor with personalized choices. Details like custom place settings, seating charts, and themed decor help to create a Pinterest-worthy celebration that makes your guests feel appreciated. These personal touches tell your guests that you’re thinking of them.

It’s important to thoroughly talk about decor options when viewing an event venue. Sit down with their event coordinator and go through everything that they include. Some event spaces will provide everything from table linens to seating charts, but with others, you may need to approach external vendors. The right event venue will have a list of supported vendors– ones they’ve worked with plenty of times. These trusted vendors may be included in the venue’s package pricing, but you need to confirm each expense with your event coordinator for full transparency.